OperationsIQ
You're Still Building That Schedule by Hand?
From building complex event schedules to coordinating the details behind them, OperationsIQ helps your team spend less time on manual work and more time delivering a great event.
Schedule Optimizer
Build optimized schedules in minutes, balancing the rules, priorities and conflicts unique to your event.
Logistics ManagerBeta
Manage function sheets, vendors and operational details in one shared workspace.
One Schedule. Hundreds of Competing Decisions.
An optimized draft schedule in minutes — with you in control.
Building an event schedule by hand means weighing hundreds of decisions at once: speaker and participant availability, room capacities, competing topics, session formats, meetings, social functions and the constraints unique to your event. Most teams rely on spreadsheets, sticky notes and marathon scheduling meetings, trying to balance it all while avoiding conflicts and creating the best possible experience for attendees.
Upload your sessions, meetings, functions, rooms and time slots, then define the rules and priorities that matter to your event. Schedule Optimizer evaluates those factors together and generates an optimized draft schedule in minutes, accounting for availability conflicts, topic overlap, audience competition, room requirements and more. When something changes, make an adjustment and re-optimize without rebuilding the schedule. You stay in control of every placement, without having to work through every possible combination yourself.
- Automated schedule building: Generate an optimized draft schedule in minutes instead of constructing it by hand.
- Complex conflict and constraint management: Account for availability, audience competition, room requirements and custom scheduling rules together.
- Flexible scheduling across your event: Coordinate education sessions, governance meetings, social functions and other activities in one scheduling process.
- Easy adjustments and re-optimization: Make changes, retain control of placements and re-optimize without starting over.
Sound familiar?
Expensive Scheduling Rituals
Days of staff time, travel expenses and lengthy scheduling meetings, all to build something that will likely need to change again before the event.
Excel and Sticky Note Chaos
Spreadsheets, physical boards, color-coded Post-its. Everyone has their own system, and none of them talk to each other.
Last-Minute Speaker Conflicts
Someone notices a speaker is scheduled in two rooms at once. Now you're reshuffling the whole afternoon, two weeks before the event.
Trusted Technology Partner
Powering Cadmium's Schedule Builder
EventEdIQ's scheduling technology powers Schedule Builder within Cadmium's Eventscribe platform, bringing automated schedule optimization directly into the tools event planners already use.
Function sheets shouldn't live in email chains.
Every Session, Every Detail, One Dashboard
Most conference teams manage function sheets in Word docs, spreadsheets, and email threads. Specs change, and there's no way to know if vendors are working from the latest version. One person tracks every change and manually updates each vendor — and hopes nobody gets missed.
Room setups, AV requirements, F&B orders, vendor assignments. Track readiness across every session with real-time progress, change history, and a clear view of what still needs doing — one live workspace instead of a trail of attachments.
- Function sheet / BEO management per session
- Vendor workload tracking and assignment
- Change tracking and audit trail
- Export for venue and vendors
How event planners use OperationsIQ
Build the entire event schedule
Coordinate education sessions, governance meetings, networking functions and other activities while accounting for competing priorities and constraints.
Replace marathon scheduling meetings
Generate an optimized starting point before bringing the team together. Spend meeting time refining decisions instead of building the schedule from scratch.
Adapt when plans change
Handle availability changes, room adjustments and shifting priorities without manually reconstructing the schedule.
Keep event operations organized
Track room setups, AV, catering, vendor assignments and readiness in one place instead of scattered documents and email chains.
Manage the details as they evolve
Keep function sheets current, track changes and make it easier to coordinate the people responsible for delivering each event function.
Keep the tools you already use.
OperationsIQ integrates with Cadmium, PheedLoop, Sessionize, and more — no migration, no rip-and-replace.
OperationsIQ
Scheduling optimization & logistics workflow.
You are hereReady to schedule smarter?
See what OperationsIQ can do with your schedule. Tell us about your event and we'll show you.
Talk to Us